Fixed time rates allow you to set time rates which can be selected by your users when they create time expenses, rather than them entering their own rates.
To make use of fixed time rates, an Account Administrator needs to ensure this option is enabled in the account's Additional Settings.
How to enable fixed time rates
To enable fixed time rates, follow the steps below:
1. Click the Account Name > Admin.
2. In the Advanced section, click the Additional Settings subheading.
3. In the Expenses tab, tick the checkbox against the 'Use fixed time rates' setting.
4. Click Update.
How to set up time rates
Once the 'Use fixed time rates' setting has been enabled, you can add your time rates. Follow the steps below to do this:
1. Click the Account Name > Admin.
2. In the Rates section, click the Time Rates subheading.
3. Click New Time Rate.
4. On the Details tab, enter the details for the new time rate.
Rate Name - give the time rate a name; this will be what users will see when selecting a time rate.
Reference (optional) - add a reference for the time rate. This can be useful if you have this rate set up with a reference in your accounting package.
Rate - enter the numerical value for the rate that will be used to calculate the amount on a time expense.
Interval - select the interval for the time rate, e.g. Weeks, Days or Hours.
5. On the Visibility tab, expand the collapsible headings and tick the checkboxes to select which departments, user groups, and users can select the time rate.
6. Click Create.