The Invoices Export History and Posting History sections within the Invoicing Finance area enable you to keep track of all of your invoices exports and postings.
Note: You can download and access any previous invoices exports from this section. Your data is retained on ExpenseIn for seven years, in line with HMRC compliance.
How to view invoices export history
To view your invoices export history, follow the steps below:
1. In the Invoicing module, go to Finance > Export History (under the Invoices heading).
2. Use the available filters to locate a previously exported file as required.
3. Once you locate the required export, click the three dots icon next to it.
Download - select this option to obtain an exact copy of the previously exported file, ignoring any Admin changes since the file was exported.
Download As... - select this option to download the file using a different export format, if any Admin changes have been made since the file was exported originally the new references will be included in the new export instead.
Note: Clicking the red file name link will also download an exact copy of the original file without needing to click the three dots icon.
4. Once you've selected the relevant option, the file will download to your browser.
Note: You can only download previously exported files to your browser. If a file was previously downloaded to an alternative file destination, you cannot download the file to this destination again. You'll need to create a new export from the relevant Invoices section in the Finance area if you require this.
If a file was exported to an outbound file delivery destination, you can view the status of the previous delivery by clicking the three dots icon > View Email History. Files that were previously exported via file delivery will be indicated by a blue icon against the export line.
How to view invoices posting history
If you're using the direct integration feature to post invoices to your accounting package, you can view a history of your postings by following the steps below:
1. In the Invoicing module, go to Finance > Posting History (under the Invoices heading).
2. By default, the latest exports (month-to-date) will be displayed. You can use the Filter options to locate the posting you require.
Posting Date - set a date range to locate invoices posted to your accounting package within the specified range.
Transaction Reference - enter the posting reference number starting with EI to locate a specific posting.
3. To view the details of a specific posting, click on the posting to expand it.
Note:
The postings showing the Complete label indicate the invoices have been successfully posted to your accounting package on the displayed date and time.
Any postings which had initially Failed and have been Retried will also be displayed.
You can click the Refresh button at the top of the page to get the most up-to-date posting status.
