There are several export formats available on ExpenseIn as standard - you'll find these in the Account Setup section of the Admin area (under the Export Formats subheading).

Before adding any additional export formats to your account, you'll have seven standard export formats available:

Note:

The basic export format will detail the: Expense number, submission number, user's first name, user's surname, user's reference, department, category and category reference, expense description, expense date, submission date, VAT amount, net amount and gross amount.

Here you'll find a link to our example file for the basic export format.

The card statement status report is a CSV file highlighting company card expenses and their current status. The report will show you the expense status (E.g. Draft or Approved), the expense, submission, approved, reconciled and completed date along with the user's full name and Statement Identifier.

Here you'll find a link to our example file for the card statement status report format.

The detailed PDF report will initially provide you with a cost breakdown (E.g. Gross amount, VAT amount, net amount) summary of your categories, departments, projects and users. The report will then provide you a detailed account of each expense.

Here you'll find a link to our example file for the detailed PDF report format.

The mileage PDF report will initially provide you with a summary of total business miles for departments and users, before then presenting a detailed account of each mileage expense - including any policy issues associated with the expense.

Here you'll find a link to our example file for the mileage PDF report format.

The summary PDF report will provide you with some great illustrative insights into how your categories, departments, purchase methods and expense types are split. You'll find out which users have incurred the highest expense amounts and those who travelled the furthest. The summary PDF report also gives a fantastic insight into what policy rules have been present for your users' expenses.

Here you'll find a link to our example file for the summary PDF report format.

The user expenses PDF report will initially provide you with a cost breakdown (E.g. Gross amount, VAT amount, net amount) of your users' expenses. The report will then break down each user's expenses, detailing aspects of each expense and providing insight into the categories used.

Here you'll find a link to our example file for the user expenses PDF report format.

The user summary export format is a very basic overview of your users' expenses. You'll be provided with your users' first and last names, any user references on the system as well as the total amount of the expenses for the date range you've exported.

Here you'll find a link to our example file for the user summary format.