If you have any invoices that have been sent to your email inbox, you can forward these to us to add to your account.
All invoices emailed to firstname.lastname@example.org will be uploaded to the Draft area in the Finance section within the Invoicing module, for your Finance team to manage.
Please note: If a user has the 'Add & Submit Invoices' permission turned on in their user profile, invoices that are emailed will instead be uploaded to the user's 'My Invoices' area.
1. Forward the email containing your invoice to email@example.com.
2. Once your invoice has been uploaded you will get an email notification.
3. ExpenseIn will scan your emailed invoices and they will reside in your Draft invoices area within Finance.
How does the feature work?
ExpenseIn will look for PDF file attachments or, if there are no attachments, will automatically convert the body of the email into a PDF document.
Please note: Screenshots or other embedded images of invoices should not be e-mailed in this way and will not appear in the created PDF file.
Linked account users
If you are a linked account user, you will be able to specify the linked account you would like your invoice to be uploaded to. You can do so by adding your required linked account number in front of the email address firstname.lastname@example.org, followed by a full stop. If no linked account number is present when emailing an invoice, the system will use the default account flagged in My Profile.
For example, a linked user of the linked accounts 100000 ABC Ltd and 100001 ABD Ltd can email invoices directly to the latter linked account by emailing these to email@example.com.
For more information on how to find your linked account number, click here.