ExpenseIn

Jack

Create and submit expenses using the ExpenseIn web portal and mobile app.

My Expenses

Web Portal

Learn more about how to create and submit your expenses on the ExpenseIn web portal.

Introduction (Video)

Learn how to access your Linked Accounts after logging in via the web portal.

Linked Account access

Navigating the web portal

Learn how to capture a receipt via the web portal and create an expense from it.

Capture a receipt

Learn how to share receipts with other users by sending the receipt straight to their account.

Share a receipt

Learn how to forward receipts sent to your email inbox to your Unattached Receipts section in your My Expenses account.

Email a receipt to ExpenseIn

Adding receipts

Learn how to create purchase expenses from your receipts or from scratch.

Create a purchase expense

Learn how to create a mileage expense if you use your own vehicle for your business journeys.

Create a personal car mileage expense

Learn how to create a mileage log if you pay for your company car fuel with a fuel card.

Create a fuel card mileage log

Learn how to create a mileage log if you pay for your company car fuel personally and get reimbursed for your mileage.

Create an out of pocket mileage log

Learn how to create time expenses by recording your time using the ExpenseIn time module.

Create a time expense

Learn how to create regular expenses even quicker by adding them to your favourites.

Add a favourite expense

Learn how to delete a favourite expense from your account that is no longer required.

Delete a favourite expense

Learn how to submit an expense to move them to the next stage in the approval process.

Submit an expense

Learn what to do when your company Finance team requires you to fill in the Attendees field when creating an expense.

How to complete the attendees field on an expense

Learn what to do if you're receiving an error telling you to select a lower rate for a mileage expense.

Why am I asked to select a lower distance rate on my mileage expense?

Learn what to do if you're receiving an error telling you to select a higher rate for a mileage expense.

Why am I asked to select a higher distance rate on my mileage expense?

Creating and submitting expenses

Learn how to attach a receipt to an existing expense in your Draft expenses area.

Attach a receipt to a draft expense

Learn how to attach more than one receipt to an expense.

Add multiple receipts to a single expense

Learn how you can attach one receipt to multiple draft expenses.

Attach the same receipt to multiple draft expenses

Learn how to edit an expense in your Draft section.

Edit an expense

Learn how to recall a submitted expense when you need to amend it.

Recall an expense

Split a draft expense

Duplicate an expense

Delete an expense

Editing expenses

Learn how to import your own company card statements from the My Expenses area.

Import your company card statements from My Expenses

Learn how the company card process works from the cardholder's perspective.

Company card import process for the cardholder

Learn how to merge an imported company card expense with an existing draft company card expense.

Merge unmatched draft company card expenses

Learn how to update manually created company card expenses that have not matched to imported expenses.

How to update unmatched company card expenses

Imported company card expenses

Learn how to edit ExpenseIn Card expenses in the Draft section of your My Expenses area using the web portal.

Edit an ExpenseIn Card expense

ExpenseIn Card expenses

Learn how to change the company car vehicle information stored for your mileage log expenses.

Update my vehicles

Learn how to add your vehicle documents to enable you to submit your mileage expenses.

Add your vehicle documents

Managing vehicles

Learn how to view your submitted expenses that are awaiting approval within the My Expenses area.

Viewing submitted expenses

Learn how to view historic expenses that have been submitted and approved.

Viewing approved expenses

Learn how to access and export your expense information to a report from the different areas of your account.

Downloading your expenses

Learn how to run a PDF report of your mileage expenses.

Run the Mileage PDF Report

Learn how to view the miles you have cumulated in a specified tax year.

How to view your cumulative mileage

Viewing and downloading expenses

Mobile App

This overview video will show you how to create and submit expenses on the ExpenseIn mobile app.

Introduction Mobile App (Video)

Download the ExpenseIn mobile app to create and submit expenses on the go.

Download the mobile app

Update the ExpenseIn app on your mobile device.

Update the Mobile App version

Which version of the ExpenseIn mobile app am I running.

Check which version of the mobile app you are running

Synchronising the mobile app will ensure your expense and receipt data is saved on your mobile app and the web portal.

Synchronising (mobile app)

Access your Linked Account after logging into the ExpenseIn mobile app.

Linked Account access (mobile app)

Understanding how to reset your forgotten account password via the ExpenseIn mobile app.

How to reset your forgotten password (mobile app)

Navigating the mobile app

Capture your receipts on the go and let ExpenseIn extract your receipt data so that you can create expenses effortlessly.

Capture a receipt (mobile app)

How to share a receipt with another user on the mobile app.

Share a receipt (mobile app)

Create purchase expenses from your receipts or from scratch.

Create a purchase expense (mobile app)

This article will explain how you can create a mileage claim on the mobile app if you use your own vehicle for your business journeys.

Create a personal car mileage claim (mobile app)

This article will explain how you can create a mileage claim on the mobile app if you pay for fuel using a fuel card.

Create a fuel card mileage log (mobile app)

This article will explain how you can create a mileage claim if you pay for the fuel and get reimbursed for your mileage on the mobile app.

Create an out of pocket mileage log (mobile app)

Create regular expenses even quicker by adding them to your favourites.

Add a favourite expense (mobile app)

Submit your expenses on the mobile app to send them for Approval.

Submit expenses (mobile app)

How to attach a receipt to an existing draft expense on the ExpenseIn mobile app.

Attaching a receipt to a draft expense (mobile app)

Understanding how to attach more than one receipt to an expense.

Add multiple receipts to a single expense (mobile app)

Understanding how you can attach one receipt to multiple draft expenses on the mobile app.

Attach the same receipt to multiple draft expenses (mobile app)

You can edit expenses on the app in the Draft area.

Edit an expense (mobile app)

If you have submitted your expenses on the app for approval but need to amend the expenses, you have the ability to recall them.

Recall expenses (mobile app)

If you duplicate an expense, you will create a new expense from the original expense that is an exact replica.

Duplicate an expense (mobile app)

You can delete expenses on the app in the Draft area.

Delete an expense (mobile app)

How to update manually created company card expenses that have not matched to imported expenses.

How to update unmatched company card expenses (mobile app)

How to merge an imported company card expense with an existing draft company card expense.

Merge unmatched draft company card expenses (mobile app)

Learn how to edit ExpenseIn Card expenses in the Draft section of your Expenses area using the ExpenseIn mobile app.

Edit an ExpenseIn Card expense (mobile app)

Learn more about the ExpenseIn Card app notifications.

Receiving ExpenseIn Card notifications (mobile app)

How to view your submitted expenses awaiting approval using the mobile app.

Viewing submitted expenses (mobile app)

View historical expenses that have been approved.

Viewing approved expenses (mobile app)

Viewing expenses

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Mobile app video

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