Company cars can be added for your users by an Account Administrator from the User Management section of the Admin area.
Note: Company cars can be added individually or you have the option to import your company cars.
How to add a company car
To add a new company car, follow the steps below:
1. Click the Account Name > Admin.
2. In the User Management section, click the Company Cars subheading.
3. Click the Add button and select New Vehicle from the drop-down.
4. In the New Vehicle window, populate the company car details.
User - select the user to assign the vehicle to.
How does this user pay for fuel? - select how the user pays for the fuel i.e. Company/fuel card or Out of pocket.
Make - enter the make of the user's vehicle.
Model - enter the model of the user's vehicle.
Registration (optional) - enter the registration of the user's vehicle.
Fuel Rate - select a fuel rate for the user's vehicle. This will be used to calculate the VAT for the user's mileage log expenses (if enabled).
Note: If the fuel rate you want to use is not on the list, you can add a new fuel rate.
Hide personal car mileage option - hide the personal car mileage option on the selected user's account.
Note: This can be enabled again if required by editing the user's settings in their user record.
5. Click Create.
How a user can view their company car
Once a company car has been added, the user can see their company car(s) by going to the Vehicles section in their My Expenses area.
How can a user manage their company car
If you'd like your users to manage their own vehicles, you must ensure the Manage company vehicles setting is enabled in their user profile.
Note: You can edit a user's settings from the Users section of the Admin area.
