If you need to add vehicles in bulk, we recommend using the import tool.
Note:
Before completing a company car import, please download and read the full Company Car Import Specification. You can also download a Company Car Template CSV file if required.
You cannot update existing company car records via an import.
Prerequisites
Ensure the company car users are set up as users within the Admin area.
General rules
The file format must be .csv.
Column headers are required for data fields that need to be populated. Header names are space and case-insensitive.
If the file does not contain the required data fields, the whole CSV file will be rejected.
If the file contains extra headers that are not recognised, the whole CSV file will be rejected.
If any data field on a record has an error, the record is skipped and processing moves to the next record.
The maximum number of records/vehicles is 10,000 per CSV file import.
Character limits include spaces.
How to import company cars
1. Click the Account Name > Admin.
2. In the User Management section, click the Company Cars subheading.
3. Click the Add button and select Import Vehicles from the drop-down.
4. In the pop-up window, click Browse and select the CSV file containing the company car data from your device.
5. Click Import.
Note: Always use Test Mode to ensure you're importing the data correctly. After your file has been tested, click View Full Details in the File Processing Complete banner to view the Imported File Details results.
New records - number of new company cars created.
Skipped records - number of company cars ignored from the file, use the feedback given for each skipped record to make corrections to the company cars before importing the file again.
If an unexpected error occurs, please contact support@expensein.com for help.
6. Check the processed file email notification sent to you matches the import record totals.
7. Once you have successfully tested your company cars import, import your company cars with Test Mode disabled.
8. When your CSV file is imported, you'll receive a confirmation message on the page; your company cars will now be added.