Payment Runs are created when your users' expenses are Marked as Paid from the Finance area.
You can create a Payment Run by following these steps:
Navigate to the Approved section in Finance and click on the Reimbursable heading.
Select the expenses you would like to create a Payment Run for.
Depending on how you'd like to process your users' reimbursable expenses, follow one of the following steps:
If you'd like to post these expenses to your accountancy package using direct integration, select Export and choose Export Selected. You'll then be prompted to choose your connected accountancy package before confirming your posting.
If you'd like to export these expenses to file, select Export and choose Export Selected. You'll then be asked to select your desired export format. Make sure you select Mark as Paid when completing this step.
If you do not need to export these expenses to file or post the expenses using your direct integration connection with your accountancy package, select Actions and then choose 'Mark as Paid'. We'd recommend selecting the 'Also mark the selected expenses as completed' option when prompted.
You'll now have created your Payment Run. Note that your users' reimbursable expenses will have moved from the Approved section to the Completed section.
Take a look at your Payment Run by heading to the Payments section of the Finance area.
By clicking on the Payment Run line, you'll be able to see the expenses you recently marked as paid, grouped by user.
You'll now be able to export and/or post your Payment Runs.