Prerequisites
To post Payment Runs in the Finance area, you'll first need to:
Connect your payment provider:
ExpenseIn Reimbursements
Ensure your users' bank details are stored in ExpenseIn. You can either:
Progress the Payment Run through the Finance area:
Ensure that any issues with the Payment Run have been addressed, e.g. missing or incorrect bank details.
Once you've completed the steps above, you can post a Payment Run using your connected payment provider and process your employees' reimbursable expenses for payment.
Note:
ExpenseIn Reimbursements - There is a £5000 payment limit per user, per Payment Run.
Telleroo - All Payment Runs will be posted to Telleroo in your account's base currency (GBP or EUR). This cannot be changed.
How to post a Payment Run
To post a Payment Run, follow the steps below:
1. Go to the Finance area.
2. In the Payments section, click the Payment Runs subheading.
3. Locate the Payment Run you wish to post.
Note:
Payment Runs that have not yet been posted will display a blue Approved label. Use the Filter option if required to locate your Payment Run.
Click the Payment Run line to view its details. You'll see the expenses marked as paid, grouped by user. Click a user to view their expense details if required.
4. Next to the Payment Run you'd like to post, click the three dots icon, then select Post Payment Run from the drop-down.
Note: (ExpenseIn Reimbursements only) Scheduled Payment Runs will not display this option. The payment will post automatically on the scheduled date and time.
5. In the pop-up window, review the posting details.
6. Click Post to complete the posting.
Once you've posted your Payment Run, you'll see the posting status displayed against the Payment Run.
For unsuccessful postings, expand the failed posting to view the reason. If you're unable to resolve the issue, contact our Support team for assistance.