For any receipts or invoices received via email, you can forward these to ExpenseIn where they'll be uploaded to your Unattached receipts section.
How to email a receipt to ExpenseIn
To forward your emailed receipts to ExpenseIn, follow the steps below:
1. Forward your emailed receipts to receipts@expensein.com.
2. You can set the memo for your receipt by adding a subject to your email.
When a memo is set, ExpenseIn will use the memo as your expense description and will also use AI to automatically select the expense category, based on the categories visible to you.
Note: You can override the pre-populated category when filling in your expense information if the wrong category is automatically selected.
3. Once your receipt has been added to your account, you'll get an email notification.
4. ExpenseIn will scan your emailed receipts and upload them to your Unattached receipts section on both the web portal and mobile app.
How does the feature work?
ExpenseIn will look for PDF file attachments or, if there are no attachments, it will automatically convert the body of the email into a PDF document.
The system will add the receipt(s) to your account by recognising your registered ExpenseIn email address.
Note: ExpenseIn's email-to-receipt feature is limited to 10 PDF attachments per email. Filenames must only include alphanumeric characters such as A-Z and 0-9. Underscores and dashes are accepted.
How to add alternative email addresses
You may want to register additional email addresses to send your receipts from. This can be useful if you receive emailed receipts to your personal email address.
To add alternative email addresses for emailing receipts to ExpenseIn, follow the steps below:
1. Click the Profile icon in the top right corner of your account.
2. Click My Profile.
3. Select Alternative Email Addresses from the list.
4. Click New Email Address and enter the alternative email address.
5. Click Create.
Note: ExpenseIn will send you an email to verify your alternative email address. You'll see a green 'Verified' label next to your email address once you have completed your email verification.
How to email receipts as a linked account user
If you're a linked account user, you can specify the linked account you'd like your receipt to be uploaded to by adding the required linked account number in front of the email address receipts@expensein.com, followed by a full stop.
E.g. A linked user of the linked accounts 100000 ABC Ltd and 100001 ABD Ltd can email receipts directly to the latter linked account by forwarding receipts to 100001.receipts@expensein.com.
For more information on how to find your linked account number, click here.
Note: If no linked account number is present when emailing a receipt, the system will use the default account set in your My Profile area.