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Adding existing mileage

How to add existing mileage into ExpenseIn to ensure that any mileage rate limits take into account the user's mileage prior to ExpenseIn.

J
Written by Jack
Updated over a week ago

If end-users have completed business miles, before using personal car mileage expenses to log their business mileage, we recommend entering their existing business mileage into the system. 

Please Note: Existing mileage only applies to personal car mileage. Please see the Change mileage rate settings help article to configure mileage rate distance limits.

1. Go to Admin > Existing Mileage.

2. Click Add Existing Mileage.

3. Select the User you want to assign the existing mileage to.

4. Select the Tax Year the existing mileage applies to.

5. Enter the Mileage that occurred prior to the user using ExpenseIn.

6. Click Add to add the existing mileage to the selected user.

To import existing mileage for multiple users, follow the steps in our Import existing mileage data help article.

Finance users can run the Cumulative Mileage Report in the Completed area of Finance to see the cumulative personal car mileage that has been recorded for each tax year. 

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