If you need to edit an export schedule, you can do this from the Finance area in the Expenses module.
Note: Only users with Finance Administrator permission will be able to view and edit export schedules.
To edit an export schedule, follow the steps below:
1. Go to the Finance area.
2. In the Imports and Exports section, click the Export Schedules subheading.
3. Find the export schedule you want to edit, then click the Edit icon next to the export schedule, or select the three dots icon and select Edit from the drop-down.
4. On the Schedule tab, edit the schedule details.
Schedule Name - edit the name of the export schedule.
Frequency - edit how frequently you need the export report to be generated.
Hour & Minute - edit the time you'd like the file to be sent.
Day Of Week - edit the day of the week the report is run (if Frequency: Weekly or Biweekly is selected).
Day Of Month - edit the day of the month the report is run (if Frequency: Monthly is selected).
Start Date - edit the date the schedule is active from. When creating a new export schedule, the default is set to the date of creation.
End Date (optional) - edit the date for the schedule to end.
Calendar - adjust the selected calendar for your region (this will determine non-working day rules).
Non-Working Day Rule - adjust how you'd like the system to generate the report if it falls on a non-working day.
Is Active - untick this checkbox to pause the export schedule, or tick the checkbox to un-pause the export schedule. Only Active export schedules within the start and end date range will run.
5. On the Export tab, edit the export details.
Export Type - edit which type of expenses will be included in the report.
Export Format - edit which export format is to be used for the report.
File Delivery Endpoint - edit where the report should be sent when generated.
Report Name - edit the name of the scheduled report.
Include Receipts - tick or untick this checkbox if you'd like any receipts attached to the exported expenses to be downloaded with the generated report.
Report Date Range - edit the From and To fields to only export expenses for the given date range.
Note: If '0 Days Before Run Date' is selected for the To field, qualifying expenses after the export schedule run time will be omitted from the export.
Additional Filters - edit the filter options available to further customise your report if necessary. These filters are optional.
Export Actions - ensure the relevant checkbox(es) are ticked to mark the expenses included in your report as Paid, Reconciled, Billed or Completed when your report is generated. This option is not available for Completed Expenses.
Note: The following actions are recommended when setting Export Actions:
Leave the Export Actions unticked if you want to test your export schedule settings and filters.
Always leave Export Actions unticked if you are reporting from the Approved section and using any direct integration feature to post expenses to your accounting package.
6. Click Update.