There are a few different options for creating purchase expenses. You can create expenses on your web-portal or you may also want to download the ExpenseIn mobile app and create expenses on there.
Create an expense from your receipts
Check out our capturing receipts article for more information on how to capture receipts on the web-portal.
1. Your captured receipts will reside in your Unattached receipts section.
We recommend you create expenses from your receipts once they have been scanned. You can see if a receipt has been scanned as it will have a yellow scanned label on it which you can hover over to see the extracted data
2. Click the + Expense dropdown and choose Purchase.
Providing the scanning process was able to extract the Date, Merchant, Gross Amount, VAT and currency, this will be pre-populated on your expense.
If you added a memo to your receipt, ExpenseIn will use AI to automatically select the expense category based on the categories visible to you for selection. The memo entered will be populated as the description, and the category selected will also be pre-populated on your expense.
Please Note: You are able to override the pre-populated category when filling in the expense form, if the wrong one was automatically selected.
3. If the category has not been pre-populated, this will need to be assigned (unless this is configured as optional).
4. If applicable, you can assign projects, populate any custom fields and/or carbon reporting fields on the expense.
5. Click Create to add the expense to your account.
Additional Information
You can add multiple receipts to your expense by clicking Add an additional receipt.
If your expense is going to be recharged back to a customer, you can tick Billable.
If you want to add more information to your expense, you can click Add Additional Information.
If you create this expense regularly you can tick Add to favourites. This will create a template for you and will be stored in your Favourites area.
If you have any receipts that have been sent to your email address, you will want to check out our email-to-receipts feature to get those receipts onto your account.
Create an expense from scratch
We suggest creating expenses from your receipts as you benefit from our receipt scanning process. However, if you don't have the receipt or would prefer to input the expense information yourself, you can create expenses from scratch.
1. Click the Purchase icon.
2. This will open a blank expense form that you can populate with your data.
3. Click Create to add the expense to your account.
