Duty of Care is only available to ExpenseIn Enterprise customers. Please speak to your Account Manager or contact accountmanagement@expensein.com if you would like to discuss the feature or upgrade your account.

See the Related Articles section below for more information on enabling policy rules, adding vehicle documents and reviewing these for approval.

If your ExpenseIn subscription allows, you're able to require confirmation of vehicle documents from your employees before they are able to submit mileage expenses. This can be set by editing your policy.

1. Go to Admin > Account Setup.

2. Click Policies and click the Edit icon next to the policy.

3. Go to the Duty of Care tab and turn on the relevant policy rules for the documents you require from your users.

Note: You must have at least one policy rule enabled before the Vehicle Documents section will appear in the My Expenses area for your users to upload their documents.

4. Set Document Approvers from the drop-down list of users to ensure your users' documents are approved.

5. Click Update.

Once an Account Administrator has enabled the required duty of care policy rules, a user can upload their vehicle documents in My Expenses > Vehicle Documents.
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Once a user uploads a vehicle document, the user's documents are listed in the Documents area for review where they can be approved or rejected by the assigned document approver(s).