Once successfully logged into the ExpenseIn mobile app, follow the steps below to create a personal car mileage expense:
1. Tap the '+' icon found at the bottom right-hand corner of the Home screen to create a new personal car mileage expense.
Note: You can also do this from the Expenses area.
2. Tap 'New Mileage Expense' when prompted.
Note:
Tap 'Mileage' if creating from the Expenses area.
If your Finance team has given you permission to create both personal and company car mileage expenses, tap 'New Personal Car Expense' or 'Personal Car' if creating from the Expenses area.
3. A blank mileage expense will open for you to populate with your data.
4. Enter the journey details such as the journey date and category. You should also add a description for the journey and enter your To and From locations.
Note:
We recommend you always enter postcodes for To and From locations.
ExpenseIn uses Google Maps to calculate the distance for you. This can be changed by manually amending the distance.
If you see a plus symbol next to the To box this means your company has turned on the Multiple Stops feature which allows you to enter up to 25 stops you've made during your business journey.
5. If you did a return journey, select Yes from the Return Journey drop-down to double the distance.
6. Select the Rate (per Unit) and Vehicle Details from the drop-down options. Once selected, this will be used in subsequent mileage claims.
7. Attach any fuel receipts to your claim by tapping the add a receipt icon.
8. Tap Save to add the expense to your account.
You can view the new mileage expense in the Draft section of the Expenses area.