This mileage log has been designed for users who have a company vehicle and a fuel card.
Where your company car is set up with a fuel card, ExpenseIn will calculate your private mileage, based on your business journeys and odometer readings, which is then deducted from your expenses or paid back to your employer.
How to create a fuel card mileage log
Once successfully logged into the ExpenseIn mobile app, follow the steps below to create a fuel card mileage log:
1. Tap the '+' icon found at the bottom right-hand corner of the Home screen to create a new mileage log.
Note: You can also do this from the Expenses area.
2. Tap 'New Mileage Log Expense' when prompted.
Note:
Tap 'Mileage Log' if creating from the Expenses area.
If your company Finance team has given you permission to create both personal and company car mileage expenses, tap 'New Company Car Expense' or 'Company Car' if creating from the Expenses area.
3. By default, the date and the description will be populated for you. You can amend these to reflect your preferred date and description.
4. Your vehicle will have been created for you by your Account Administrator (unless they give you permission to do this yourself).
5. Enter the start odometer reading from your vehicle.
Note: Don't enter the end odometer reading yet, as you'll need to do this once you've entered all of your business journeys.
6. You can attach fuel receipts to your claim by tapping the add a receipt icon.
7. Tap the red Journey icon to enter the From and To journeys.
Note:
We recommend you always enter postcodes for From and To locations.
ExpenseIn uses Google Maps to calculate the distance for you. This can be changed by manually amending the distance.
8. Tap Save to add the journey to your mileage log.
Note: Once you've created and saved the journey, you can tap the journey to edit and save it again, or remove it.
9. You can add more journeys to your log by tapping the red Journey icon to open up the Journey screen.
Note: You'll only need to create one log to add all of your journeys for the selected month (unless otherwise specified by your Finance team).
10. Once you've added your journeys, tap Save found at the bottom right-hand corner of the screen to save your mileage log.
The mileage log will then reside in the Draft section of the Expenses area where you can add more journeys to it until you submit it.
11. When you're ready to submit your mileage log, edit the claim to input your end odometer reading and tap Save.