All Collections
My Expenses
Mobile App
Create a fuel card mileage log (mobile app)
Create a fuel card mileage log (mobile app)

This article will explain how you can create a mileage claim on the mobile app if you pay for fuel using a fuel card.

Written by Jack
Updated over a week ago

This mileage log has been designed for users who have a company vehicle and use a fuel card to pay for fuel. ExpenseIn will work out the private mileage which can then be deducted from your expenses or paid back to your employer.

The system will look at the start and end odometer readings, as well as the business journeys entered to calculate the negative value which represents your private mileage. 

1. Tap the Mileage Log icon.

2. By default, the date and the description will be populated for you. You can amend these to reflect your preferred date and description. 

3. Your vehicle will have been created for you by your account administrator (unless they give you permission to do this yourself). 

4. You should enter the start odometer reading from your vehicle. Don't enter the end odometer reading yet as you will need to do this at the end of the month. 

5. You can attach fuel receipts to your claim by tapping the receipt icon.

6. Tap the red Journey icon to enter the From and To journeys.

Please note: We recommend you always enter postcodes for From and To locations.

ExpenseIn uses Google maps to calculate the distance for you. This can be changed by manually amending the distance. 

7. Tap Add to add the journey to your mileage log. 

Once you have created the journey, you can click the journey to remove, duplicate, or add a return trip for that journey.​

8. You can add more journeys to your log by tapping the red Journey icon to open up the Journey screen.

Please note: You only need to create one log for each month. You will add all of your journeys throughout the month to this log. 

9. Once you have added your journeys for that session, you can tap Save at the bottom of the screen.

The mileage log will then reside in your Draft area where you can continue to add more journeys to it throughout the month. 

9. When you are ready to submit your mileage claim, edit the claim to input your end odometer reading and tap Save

Related Articles

Did this answer your question?